Set up and manage teams

A workspace holds your organization’s members, subscription, and integrations. A team organizes people and work within it. Every workspace starts with a default team.

Open Settings → People, then choose Teams.

1. Choose Add team at the end of the team rail.
2. Give the team a recognizable name and a short purpose.
3. Select the team, then choose Add members.
4. Choose existing workspace members or Invite new people. If everyone is already on the team, the invitation form opens directly.
5. Assign Admin, Editor, or Viewer for this team.

You can invite several new people together when they need the same access. The invitation summary shows the workspace and team roles before anything is sent. For the complete first-batch invitation flow and pending states, see Invite people and manage access.

In Settings → People → Teams, select a team in the rail. Use Team actions to edit its name and purpose, read its access history, switch to it, or delete it when permitted.

Workspace Owners and Admins manage every team. A Team Admin manages their own: they add people, change their team role and remove them. A Team Admin can’t change anyone’s workspace access, so workspace Viewers join as Viewers, and inviting new people stays with workspace admins.

The setting beside the team’s name decides who can open its work: only its members, or everyone in the workspace. See Team roles and work access.

Workspace Owners and Admins can also:

• Select the Also in count to check a member’s other teams and roles.
• Select member rows to change roles, add teams, or remove memberships in a batch. Members whose only team is this one are kept.
• Use Edit teams on one person to change all their team assignments together.
• Use the Members tab to change workspace roles.

Need an owner who cannot sign in? Create a service member. For a reorganization, follow Move work between teams.

Use the team menu at the top of the main navigation to choose the team whose work you want to see. New team-owned work uses that team. Switching teams does not reassign existing work.

The menu lists teams you belong to. To add a team you can read but aren’t in, open its work and choose Add to my teams. Workspace Owners and Admins can administer other teams in Settings without becoming members. All workspace initiatives, where available to them, is a separate privileged view.

Selecting a team in the Settings rail chooses it for administration only. Use the top-left menu to change your active team or Switch workspace.

See Team roles and work access for the permissions that apply to each role and record.